4 Ways to Use ADP for Payroll

ADP RUN is geared for small businesses with one to 49 employees, but can also be used by businesses with 50 or more employees. Robie Ann Ferrer is an HR expert writer at Fit Small Business, focusing on small business HR and payroll software content. She has over eight years of content writing experience, handling different topics. Robie also worked as an HR specialist for 10 years where she managed various facets of HR—from payroll and benefits to employee services and HR systems. If you have your accounting software integrated with ADP Run, click “Download Payroll Details to General Ledger,” and the applicable payroll information will go to it.

  1. To get similar features with RUN, you would need to purchase add-ons.
  2. At this point, you can also enter a message on the check stubs (see the button in the lower-left corner).
  3. It facilitates payroll for both employees and contractors under a single plan, plus employee benefits including health, retirement and custom benefits such as wellness programs.
  4. ADP also offers a la carte options, including employee information tracking, alerts and notifications, and a document vault.
  5. ADP is what is known as a workforce management service, meaning they offer a variety of options to help manage your organization’s human resources functions.
  6. You can pay more to add on benefits admin for retirement plans, health insurance and workers’ comp, and tax form filing.

When it comes to setting up an account, ADP Run shines compared to other payroll services because it does the setup for you. First, you’ll call ADP and arrange to talk to a sales representative, who will discuss your needs and help you select the best plan, plus any add-ons, like time tracking software. They will ask about your accounting software, in case you need integrations. ADP RUN offers payroll with direct deposit, a self-service employee platform and new hire onboarding.

Data safety

Unlike RUN, Paychex Flex doesn’t offer packages or add-ons for benefits administration. For more details, read our comparison of ADP RUN vs. Paychex Flex. This includes all payroll features, plus HR features including employee handbook, document management and training and toolkits.

ADP RUN vs. Paychex Flex

To get all the features you want for RUN, you may have to purchase a higher-tiered plan or pay for add-ons. For example, workers’ compensation and employee benefits plans are features that must be added to plans. Also, HR support is limited at the base level and for expanded HR features, you will need to move up to either the Complete or HR Pro plan.

What Is ADP RUN?

Users have reported that the Essential plan—the basic payroll-only level—starts at $59 per month plus $4 per employee. However, you’ll need to contact the company for current pricing. The service could be right for your business if you want a customizable payroll service platform with the option for one-on-one guidance from a customer service representative. It’s also a good fit for a small business that expects to grow, because it’ll be easy to migrate to ADP enterprise platforms if your company grows above 50 employees.

Compliance support can include business tax credits, wage payments, payroll taxes, health insurance, wage garnishments, contractor management, unemployment claims and employment verification. Along with ADP RUN, Paychex Flex is the small-business version of Paychex’s payroll platform. It serves small businesses with less than 50 employees and provides simplified payroll processing.

Payroll

If you’re using a third-party time tracker that isn’t included in ADP’s integration network, contact your provider and ADP if time data syncs are possible between the two solutions. Once you’ve completed the setup process, you’re ready to run ADP payroll and pay employees. Note that ADP does not onboard contractors, so you’ll be adding all of the information, including account details and deductions. In this ADP Run payroll tutorial, we’ve enumerated seven steps to help you create your account, add employees or contractors, and run payroll.

You’ll pay extra for tax forms filing, benefits administration and other features. An ADP sales rep can help you find an estimate for your company. Along with most payroll platforms, ADP doesn’t include accounting features, so your accounts receivable and accounts payable will be in separate platforms and require integrations to stay synced. In contrast, popular software such as QuickBooks and Wave include both accounting adp run payroll and payroll options, but usually don’t handle tax payments or filing. If you use accounting software such as QuickBooks to track income and expenses, you can use an integration to make it work automatically with ADP. ADP’s SmartCompliance is a set of add-on features that combines services and technology to help you stay compliant with changes to healthcare and payroll tax requirements as well as wage garnishment orders.

Is ADP RUN Right for Me?

You can purchase time tracking and attendance as an add-on with any ADP RUN plan to let employees clock in and out directly through the platform. On average, you can expect to pay around $125 per month for 10 to 15 employees. You may also have start-up fees (typically around $25, though these are often waived) and yearly fees for processing taxes. Exact prices vary greatly, however, since ADP regularly offers deals and discounts, so talk to a representative to get an accurate quote.

At this point, you can also enter a message on the check stubs (see the button in the lower-left corner). If you have to stop the process for whatever reason, such as attend a meeting, click the “Finish Later” button. The system will save all the changes you made and you can resume the payroll review at a later time. With the card, https://adprun.net/ they can have access to their paychecks up to two days ahead of payday, based on when you run payroll. Employees can also load money onto the card from other sources, similar to a digital checking account. ADP lets you create customized payroll and HR reports and view, access, manage or print them from the platform online.

RUN is recommended for businesses with up to 49 employees, but it can still be used by larger businesses. Four packages are offered with additional features included as you move up the tiers. For ease of integration, we recommend signing up for one of its partner time tracking software.

ADP is what is known as a workforce management service, meaning they offer a variety of options to help manage your organization’s human resources functions. However, even their most basic payroll service is more than simply cutting checks. The system prepopulates some of the payroll data fields based on the salary details in your employee database. You can pay U.S.-based employees automatically through direct deposit or have payroll checks delivered to your business ahead of each payday. Getting started with ADP Run is as easy as setting up an account and having your employees’ information handy.

The system also has an “Add Accountant” option if you want your accountant to access ADP Run reports at any time. ADP has more than 40 reports for payroll and HR and can create custom ones if needed. On the Preview Payroll page, you’ll see all of your payroll details listed. ADP handles the deductions and taxes, but it’s always a good idea to make sure they are included. Both options will lead you to your payroll page, where you can see the frequency and the pay period you are running payroll for.

Click the button marked, “Resolve Exceptions.” It takes you to the timecard (seen below), where you can resolve errors. On the other hand, comments on the fee structure and not wanting to pay extra for services were mentioned by customers who rated ADP highly overall. You are alerted to confirm each step of the payroll process and can easily move between a computer and mobile device. Once you’ve resolved issues, the next page invites you to review the payroll and enter any changes, such as for PTO or overtime. Because RUN is an offshoot of the larger suite of ADP products, it’s part of a complex ecosystem of HR and payroll products designed for enterprise organizations.

You can’t get a handle on what the software will cost for your company’s needs without speaking to a sales representative—which can be tedious and time-consuming for someone trying to run a small business. And once you get an estimate, the price could change over time as introductory deals fade away and new offers emerge. The Complete Payroll + HR Pro package also includes substantial HR support, including background checks, job posting, applicant tracking, job descriptions, employee handbook creation, training, and auditing assistance. ADP also offers a la carte options, including employee information tracking, alerts and notifications, and a document vault. Once you’ve signed the contract, your account rep will send you a list of the information they need for each employee. It’s as easy as filling in the spreadsheet they send you, or you can send employee W-4s and I-9s (but they are not required).

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